Job Title: Project Manager (PM)

Aas the formal representative and primary point of contact for all projects.

Major Duties and Responsibilities

• Prepare a Project Management Plan (PMP) for the overall assignment based on a template provided by WMATA that addresses staffing, responsibilities,

• deliverables, communications, budget, schedule, safety/ security procedures, and quality control measures to be followed for the work.

• Ensure that all project deliverables are completed and coordinated through quality reviews in compliance with the Contractor’s quality program.
• Manage the progress and completion of activities and deliverables within the agreed-upon budgets and schedules.
• Coordinate between the Contractor’s in-house disciplines and sub-contractors to ensure consistency in project delivery and performance of the specified services.
• Prepare and distribute correspondence, memoranda, action lists, and related materials in support of project implementation related to the Consultant’s design and assigned services.
• Respond to WMATA’s questions and requests related to the assigned work, including providing copies of all invoices, estimates and proposals , insertion orders, broadcast orders, conference reports, media schedules, and research
• Resolve and formally respond to review comments in support of the services provided.
• Attend meetings necessary for project completion, including those requested by WMATA’s Contracting Officer’s Technical Representative.
• Prepare meeting notes and distribute them to attendees no later than three (3) business days after each meeting, addressing comments, revising, and redistributing them, as necessary.
• Prepare and submit monthly progress reports supporting Contractor invoices, including major highlights and deliverables, scope, schedule, and budget progress for WMATA’s approval.
• Provide quarterly and annual summary reports that consolidate information from the monthly reports using formats developed by WMATA and the Contractor within 30 days of assignment initiation.
• Prepare, submit monthly project invoices, and progress reports that include descriptions and status of projects, monthly accounting of amounts committed, spent, vendor invoices for subcontracted goods or services including the status of the overall assignment and projects within 15 days of the close of each month.

Background and Experience Required

• Minimum of seven (7) years of experience with at least three (3) of the seven (7) years in creative communications or marketing account project management.
• Comfortable working within an office work environment.
• Proficiency in Microsoft Office (entire suite), Adobe Creative Cloud & Adobe Experience Manager; and
• Familiarity with WMATA’s project management software system (Procore).

Preferred Qualifications

• Bachelor's degree in communications, Design, Information Systems, or a related field.
• Project Management Professional (PMP) Certificate.
• Other on-call discipline support personnel, such as a UI/UX designer and researchers, Fact checkers, copy editors, and UX as needed and specified for individual projects.